Orange Tree Staffing gives recruiters 20–30% of their time back with Alex

At a Glance

• 20–30% of recruiter time reclaimed, as reported by Orange Tree Staffing
• Alex enabled on 100% of open jobs, covering more than 400 active roles
• One in four Alex interviews takes place outside 9-to-5 hours

Create more time for the districts the team serves

Orange Tree Staffing recruits clinicians and educators for nearly 500 school districts across 30 states and the U.S. Virgin Islands. Its roughly 30 specialized job categories include speech-language pathologists, occupational therapists, physical therapists, and school psychologists.

For a team serving that many districts, recruiter time is valuable well beyond the first interview. Client conversations, proactive outreach, and engagement with qualified candidates all compete with the daily screening workload.

A year after adopting Alex, recruiters report reclaiming 20–30% of their time. They are putting it into those relationships, including outreach to districts that already have contracts with Orange Tree Staffing but rarely contact the firm. Getting there required earning the team’s confidence in a new way of working.

Make every interview visible in Tracker

When leadership first introduced an AI recruiter, some team members worried about their jobs. Chief Operations Manager Craig Smith also recognized a practical obstacle: recruiters spent nearly their entire day in Tracker, their applicant tracking system. Another application would add distance between the team and its candidates.

Orange Tree Staffing integrated Alex directly into Tracker. Interviews, scores, and statuses flow back with notifications. Recruiters can access recordings, transcripts, résumé-fit scores, and interview-fit scores where they already work.

“Integration with Tracker gives our recruiters visibility into Alex’s work. That visibility builds the trust that drives adoption.”
Craig Smith, Chief Operations Manager, Orange Tree Staffing

The rollout began with interviews triggered by a candidate’s résumé-fit score. That gave recruiters room to learn the process, listen to the interviews, and see how the information supported their own evaluations.

Turn daily use into team confidence

Alex is now enabled across 100% of the firm’s open jobs, more than 400 active roles, with invitations still triggered by résumé-fit criteria. Recruiters routinely listen to the interviews as part of their work and use the evidence to decide the next step.

Alex screens run about ten minutes, compared with the 20–30 minutes the firm describes for a human interview. Recruiters can review the resulting conversation without having to conduct every first screen themselves.

Reviewing the interviews gave recruiters direct evidence of how Alex assessed candidates. That visibility helped the new first round become part of their daily workflow.

Put recruiter time back into district relationships

One in four Alex interviews takes place outside 9-to-5 hours, extending candidate access without asking a recruiter to conduct the conversation after work. Inside the workday, the team reports reclaiming 20–30% of its time.

Orange Tree Staffing is using that capacity for client conversations, engagement with qualified candidates, and proactive outreach to contracted school districts that rarely contact the firm. Alex is established across more than 400 active roles inside Tracker. Time once devoted to first-round screens now supports the relationships on which the staffing business depends.